ACR Election Procedures: Election of Board of Directors

Officers. The President-elect shall be elected for a three-year term on the Board of Directors. The President-elect shall assume the duties of President-elect on January 1 of the first year following election, the duties of President on January 1 of the second year following election, and the duties of Past-President on January 1 of the third year following election. The Treasurer shall be elected for a two-year term and shall serve on the Board of Directors for those two years. In addition, the Treasurer shall be elected one year before his/her term begins and spend that year in training but shall not be a voting member of the Board of Directors during that one-year training period.

Other Directors.  Three Directors shall be elected for three-year terms with the elections to be staggered (one elected per year). Of these Directors, one shall represent the academic-government perspective, one shall represent the academic-industry perspective, and one shall represent the Association’s members outside of the USA and Canada. In addition, two at-large Directors shall be elected for two-year terms with the elections to be staggered (one elected per year). The five Directors discussed in this section shall assume their duties on January 1 of the year following their election.

Executive Director. The Executive Director shall be appointed for a five-year term by the Board of Directors. The Executive Director may be reappointed for subsequent five-year terms but each reappointment must be based on a review by the Board of Directors (excluding the then serving Executive Director). The Executive Director shall be compensated with an annual stipend set by the Board of Directors.

Nominations and Voting Procedure

a.  The Nominating Committee shall consist of (1) the immediate Past President, who shall serve as its Chairperson; (2) the President-elect; (3) the two at-large Directors; and (4) one member of the Association, who is not serving as a Director, selected by the immediate Past President with due consideration to such member’s experience in the affairs of the Association, regional location, and scholarly perspectives with the goal of constituting the committee to achieve balance.

b.  The Nominating Committee shall be named not less than ninety (90) days prior to the annual meeting of the Association and notice of the composition of such committee shall be given promptly thereof to all members of the Association entitled to vote.

c.  Any member of the Association entitled to vote may nominate any member for consideration by the Nominating Committee by the date specified in the call for nominations.

d.  At least sixty (60) days prior to the annual meeting of the Association, the Nominating Committee shall select two nominees for each position to be filled as hereinbefore provided, and promptly thereof shall advise the Executive Director of the names of the Nominees.

e.  Upon receipt of the report of the Nominating Committee, but in no event less than forty-five (45) days prior to the annual meeting, the Executive Director shall prepare a ballot, showing the names of the Nominees and the last date upon which ballots may be received and counted, and shall disseminate said ballots to all of the members of the Association entitled to vote in such election.

f.  All valid ballots submitted within the time limits prescribed on the ballot shall be counted by the Executive Director and the persons receiving the highest number of votes shall be elected to the offices for which they were nominated. The immediate Past President who had chaired the nominating committee to create the slate shall monitor the votes.

g.  Any vacancy arising subsequent to an election of an officer or director shall be filled by the Board of Directors for the balance of the term then outstanding.